Marketing Events Specialist

Join the Team Modernizing Medicine At ModMed , we’re not just building software—we’re reimagining the healthcare experience. Founded in 2010 by a practicing physician and a successful tech entrepreneur, we took a radically different approach: we hired doctors and taught them how to code. This "for doctors, by doctors" philosophy has allowed us to create an AI-enabled, specialty-specific cloud platform that places patients at the center of care.

A Culture of Excellence When you join ModMed, you’re joining an award-winning team recognized for innovation and employee satisfaction. From our global headquarters in Boca Raton Florida, and extensive employee base in Hyderabad India, we are a team of 4,500+ passionate problem-solvers on a mission to increase medical practice success and improve patient outcomes: Consistently ranked as a Top Place to Work 2025 Globee Business Awards: Gold Globee for “Technology Team of the Year” 2025 Black Book Awards: Ranked #1 EHR in 11 Specialties Florida Venture Forum: Venture-Backed Company of the Year We are growing fast, thinking big, and we are just getting started. Ready to modernize medicine with us?

Job Description Summary: The Marketing Event Specialist is responsible for planning, coordinating, and executing a portfolio of trade shows, conferences, customer events, and internal events that support the organization’s marketing and business objectives. This role manages event logistics from conception through execution, collaborates cross-functionally with internal stakeholders and external vendors, and ensures exceptional attendee experiences while maintaining budget and operational efficiency. The ideal candidate is highly organized, detail-oriented, proactive, and thrives in a fast-paced environment managing multiple projects simultaneously.

Primary Responsibilities

• Event Planning and Execution Manage assigned trade shows, conferences, customer events, and internal events from initial planning through post-event reporting.
• Coordinate event logistics including registration, housing, transportation, food and beverage, audiovisual, shipping, signage, and on-site staffing.
• Develop and maintain detailed project plans, timelines, and production schedules.
• Execute on-site event management and serve as the primary point of contact during assigned events.
• Ensure events are executed on time, within budget, and aligned with organizational objectives.
• Vendor and Budget Management Coordinate with venues, vendors, agencies, and external partners to secure services and negotiate contracts.
• Track event budgets, purchase orders, invoices, and expenses.
• Monitor expenditures and identify opportunities for cost savings.
• Cross-Functional Collaboration Partner with marketing, sales, customer success, product, and executive stakeholders to support event objectives.
• Coordinate event deliverables including branding, promotional materials, booth assets, and attendee communications.
• Support sponsorship fulfillment activities and partner activations.
• Reporting and Operations Maintain event documentation, standard operating procedures, and project management systems.
• Track event metrics including attendance, leads, engagement, and ROI.
• Conduct post-event evaluations and provide recommendations for process improvements.
• Experience and Skills Requirements 2 - 5 years of experience in event marketing, trade shows, conferences, or corporate events.
• Experience managing multiple projects simultaneously in a fast-paced environment.
• Strong organizational, communication, and project management skills.
• The ability to think creatively and work collaboratively.
• Initiative and follow-through skills with special attention to detail.
• Ability to travel 30% of the time, primarily on weekends, based on business needs.
• ModMed Benefits Highlight: At ModMed, we believe it’s important to offer a competitive benefits package designed to meet the diverse needs of our growing workforce.
• Eligible Modernizers can enroll in a wide range of benefits: United States Comprehensive medical, dental, and vision benefits, including a company Health Savings Account contribution, 401(k): ModMed provides a matching contribution each payday of 50% of your contribution deferred on up to 6% of your compensation.
• After one year of employment with ModMed, 100% of any matching contribution you receive is yours to keep.
• Generous Paid Time Off and Paid Parental Leave programs, Company paid Life and Disability benefits, Flexible Spending Account, and Employee Assistance Programs, Company-sponsored Business Resource & Special Interest Groups that provide engaged and supportive communities within ModMed, Professional development opportunities, including tuition reimbursement programs and unlimited access to LinkedIn Learning , Global presence and in-person collaboration opportunities; dog-friendly HQ (US), Hybrid office-based roles and remote availability for some roles, Weekly catered breakfast and lunch, treadmill workstations, Zen, and wellness rooms within our BRIC headquarters.
• PHISHING SCAM WARNING: ModMed is among several companies recently made aware of a phishing scam involving imposters posing as hiring managers recruiting via email, text and social media.
• The imposters are creating misleading email accounts, conducting remote "interviews," and making fake job offers in order to collect personal and financial information from unsuspecting individuals.
• Please be aware that no job offers will be made from ModMed without a formal interview process, and valid communications from our hiring team will come from our employees with a ModMed email address (first.lastname@modmed.com).
• Please check senders’ email addresses carefully.
• Additionally, ModMed will not ask you to purchase equipment or supplies as part of your onboarding process.
• If you are receiving communications as described above, please report them to the FTC website .