Outreach and Events Senior Consultant

Job Family : Operational Effectiveness Consulting Travel Required : Up to 25% Clearance Required : None What You Will Do : As a Senior Consultant supporting a Department of War project supporting military community and quality of life programs, you will play a key role in planning, coordinating, and executing high-visibility outreach and training events for a government client.

Your responsibilities

• will include: Event Planning & Execution: Support end-to-end planning of training sessions, directorate events, multi-day conferences, roundtables, and stakeholder engagements.
• Client Engagement & Requirements Gathering: Work directly with government stakeholders to clarify event objectives, collect requirements, document needs, and ensure all planning aligns with program priorities.
• Venue & Vendor Coordination: Liaise with hotels, conference centers, and other venues to negotiate rates, secure meeting space, request A/V packages, review contracts, and coordinate onsite logistics.
• Coordination with Guidehouse Procurement: Coordinate with Guidehouse procurement team to share client budgets, requirements, and potential vendors and events spaces such that Guidehouse procurement can negotiate rates and secure contracts.
• Logistics Management: Oversee room layouts, signage, registration, attendee tracking, scheduling, run-of-show documentation, materials preparation, shipping, and coordination with government and contractor partners.
• Onsite Event Support: Serve as the onsite logistics lead for key events; manage real-time issue resolution; coordinate with venue teams, government representatives, program managers, and support staff.
• Outreach & Communications Support: Assist with strategic communication efforts to promote events, share updates, distribute materials, and coordinate messaging across directorates.
• Post-Event Reporting: Conduct after-action reviews, summarize lessons learned, track issues, compile feedback, and support continuous improvement of event planning processes.
• What You Will Need : Bachelor's degree THREE (3) or more years of professional work experience supporting logistics, event planning, project coordination, or outreach activities.
• Experience should include: Strong strategic communication experience, including preparing briefing materials, drafting emails, coordinating messaging, and supporting client-facing engagements.
• Demonstrated event planning experience, including coordination of multi-day events, stakeholder meetings, breakout sessions, and trainings.
• Excellent organizational skills, with the ability to manage many moving pieces, maintain trackers, coordinate schedules, and respond quickly to evolving client needs.
• Clear and effective communication skills, both verbal and written; confidence interacting directly with government clients and senior stakeholders.
• Ability to work independently on fast-paced, high-priority tasks, while collaborating effectively with internal teammates and external partners.
• Willingness to travel for onsite event support (often multi-day commitments).
• Proficiency with common collaboration and planning tools, including Microsoft Teams, Outlook, SharePoint, Excel, and Word.
• What Would Be Nice To Have : Experience supporting event logistics or planning for federal government clients, particularly DoW.
• Experience negotiating or coordinating with hotels, conference centers, or large event venues, including reviewing contracts, minimums, and setup requirements.
• Familiarity with A/V coordination, onsite technical troubleshooting, or coordinating with production vendors.
• Understanding of federal procurement processes and policies, especially as they relate to coordinating government-sponsored events.
• Prior experience supporting outreach, communications, or stakeholder engagement efforts.
• Familiarity with military family programs, quality of life initiatives, or federal readiness/support offices.

What We Offer

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits

• include: Medical, Rx, Dental & Vision Insurance Personal and Family Sick Time & Company Paid Holidays Position may be eligible for a discretionary variable incentive bonus Parental Leave and Adoption Assistance 401(k) Retirement Plan Basic Life & Supplemental Life Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts Short-Term & Long-Term Disability Student Loan PayDown Tuition Reimbursement, Personal Development & Learning Opportunities Skills Development & Certifications Employee Referral Program Corporate Sponsored Events & Community Outreach Emergency Back-Up Childcare Program Mobility Stipend About Guidehouse Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.
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